HOA management with clear processes.
Legally compliant under the 2020 WEG reform, fully digital and with clear processes per property. We unburden advisory boards and create reliable structures for your association.
Request VIMAWe are a fit if …
- You want modern, transparent management with digital processes
- Board and owners value comprehensible resolutions and statements
- The property lies within a 40 km radius of Frankfurt am Main
What HOA management includes.
Four disciplines, one continuous process. Everything from one source — commercial, technical, legal and digital.
Schwerpunktregion Rhein-Main: Hausverwaltung in Frankfurt
Commercial management
- Annual budget plan including maintenance reserve
- Yearly statement with an individual breakdown per owner
- Banking via a separate trust account
- Dunning for outstanding service charges
- Invoice review with plausibility check from construction practice
- Digital tax certificates (§35a EStG)
Technical management
- Regular site inspections with photo report
- Steering maintenance contracts (lift, heating, fire protection)
- Coordination of our hand-picked contractor network
- Support for refurbishment and modernisation
- Damage handling including insurance processing
- Forward-looking maintenance planning
Legal management
- Preparing and running the owner meeting
- Creating the resolution record per §24 (7) WEG
- Implementing passed resolutions with documentation
- Correspondence with lawyers and insurers
- Advice on structural changes per §20 WEG
Digital platform
- Owner and board portal with live data
- Hybrid owner meetings (in person or video)
- Digital document inspection any time for the board
- Ticket system with a target processing time of two working days
- Automatic scan service for incoming mail
Fair flat fee instead of hidden costs.
Our monthly management fee covers everything essential. Special services are billed only when actually needed — never bundled into the base fee.
Included in the flat fee
- Full ongoing commercial and technical management
- One regular owner meeting per year
- Budget plan and annual statement
- Resolution record and minutes
- Board consultation hours on demand
- Customer portal access for all owners
Optional services à la carte
- Extraordinary owner meetings
- Support for major refurbishments (roof, facade, heating)
- Refurbishment roadmaps / iSFP
- Implementing individual owners' structural changes
- Dunning and judicial service-charge proceedings
- Retroactive data clean-up on takeover
What VIMA provides for your HOA.
Technical expertise
Our founder brings 10 years of refurbishment practice. We review quotes technically before they are presented for a decision.
Clear responsibilities
Every request runs through our system as a documented ticket — prioritised, traceable and no hotline carousel. Reachable through digital systems at any time.
Transparency by default
The board sees every invoice, resolution and measure live in the portal. Trust comes from insight, not promises.
Certified qualification under § 26a WEG
Our managing director is a certified property manager under § 26a WEG (IHK). Since December 2023, owners can request that a certified property manager be appointed. We provide the examination proof before signing.
Switching managers is this simple.
Data check
You send us the key facts (units, location, current manager). We usually assess portfolio fit within 48 hours.
Digital introduction
Video call with you or the board: way of working, philosophy check. Non-binding and free.
On-site substance check
Walk-through focused on systems, condition and upcoming measures. You know where you stand.
Resolution & takeover
We prepare the manager-appointment resolution, take over files, powers of attorney and data migration — fully digital.
Frequent questions about HOA management.
See whether VIMA fits your HOA.
Non-binding first conversation, transparent information, no sales pressure. You decide in peace.
Non-binding · Reply on working days, usually within two working days · No switching fee